Administration Support Coordinator / Office Manager

Pyramid8 are currently working on behalf of a healthcare organization based across Wakefield. They are a growing organization who support the community to gain access to healthcare services in the area. They are looking for an Administration Support Coordinator to work cross functionally supporting all areas of the organization.

Overview

To support all areas of the business in terms of administration and office support. You will co-ordinate all necessary functions to ensure that all areas of the business are supported accordingly.

They are a real people business who genuinely support individuals in their work. With a 37.5 hour week with flexibility between 8:00am and 5:30pm. They have a family feel and are focused on individual wellbeing and the right person is as important to them as the skill set you can bring.

You will receive 28 days holiday + Bank Holiday plus if your Birthday fall on a weekday you get an extra day off!

Key competencies

• Ability to work with the minimum of supervision.
• Plans thoroughly tasks, times and responsibilities
• Ability to organize information effectively
• Is able to deal with many things at once
• Has a positive “can do” approach to work
• To be methodical and follow appropriate processes, policies and procedures.
• Ability to plan tasks, times and responsibilities in order to meet both internal and external customer requirements.
• Promote excellence in customer service.
• Build and maintain good internal and external working relationships.
• Ensure written communication is clear and accurate, in line with the job requirements.

Main Duties

• Management and co-ordination of HR
  • Onboarding for new employees
  • Management of online holiday system
  • Management of employee expenses system
  • Ensuring personnel records are kept up to date
  • Developing HR processes
• Health and safety administration and co-ordination to ensure compliance and accurate record keeping.
• Keeping of general company records including:
  • Phone lists
  • Car schedules
  • Employee Lists etc.
• Management of telecommunications to include both landlines and mobile phones. Managing and renewing contracts as required.
• Arrangement of all travel bookings such as flights, hotels and car hire in the most cost effective way.
• To co-ordinate internal and external meetings and events and arrange catering as required.
• Upkeep of company insurance policies and claim reporting/handling
• All aspects of vehicle fleet administration including ordering of new vehicles, fuel cards, insurance MIDB administration.
• Upkeep of premises including co-ordination of general maintenance and cleaning.
• Ordering of all office supplies such as stationery, canteen & cleaning supplies etc.